Date:                 MONDAY, December 13, 2021 –  LIVE, IN-PERSON meeting in Lower Level                               VISITORS & CONGREGATION:  Meeting ID: 869 1625 7854   Password:    566078  (Log-       in same for every mtg).   Click this link to join Meeting OR copy & paste into browser: https://us02web.zoom.us/j/86916257854?pwd=Wkl3VC96b1VzR1lWenlBNVNLUFhDdz09   Participants:   Congregation Council Time:               6:00 – 8:30 PM    Facilitator:      Sheri Barker Materials:       Agenda 12-13-21, Minutes 11-15-21, Personnel Policy 2021, Annual Report           guidelines                           Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Sheri Barker, Melissa Hernandez, Mari Lizarraga, Bob Lechner, Michael Marquez, Rachael Perez, Oscar Uribe  (*Strike-through absentees)   Visitors:   Diane Wages, Chris Lewis   Meeting Purposes:   ·         Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes ·         Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled ·         Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan ·         Continue preparation for Annual Congregational Meeting, January 30,2022   AGENDA TOPIC COUNCIL MOTIONS Nov. 2021 Financials Pastor Karla made a motion to approve the Nov. 2021 financials, Bob L. 2nd the motion. Proposed 2022 Budget Pastor Alicia made a motion to approve the proposed 2022 budget. Bob L. 2nd the motion. This will be submitted to the Congregation at the Annual meeting in Jan. 2022 2021 Personnel Policy Pastor Alicia made a motion to adopt the 2021 personnel policy and allow Pastor Karla and Sheri B. to make modifications. Mari L. 2nd the motion.                                                   TIME Topic Activity Lead 6:00 PM Call Meeting to Order   Sheri 6:00–6:10 Meditation and Prayer    Sheri 6:10-6:20 Introductions & Check-in (1 min each) Something you are looking forward to . . . All 6:20-6:25 Time Keeper?  Note Taker?  Agenda Review   All 6:25-6:30 Review and accept 11-15-21 Council Minutes All Accepted Nov. 15, 2021 meeting minutes. Sheri 6:30-6:40 Review and accept November 2021 Financial Report Pastor Karla approved the Nov. 2021 financials, Bob L. 2nd the motion. Diane 6:40–7:20 Decisions:  ·         Final Reading & vote on Personnel Policy 2021 ·         Finalize 2022 Budget for congregation consideration   Decisions:  see Motions above Sheri 7:20-7:30 Updates: §  Nursery Attendant       §  Sewer Repair     §  Tree removal       §  Street sign update       §  TV monitor update           §  Sacristy Safe       §  Annual Meeting Discussion:  Melissa Velasco will be the new nursery attendant.   Dick Bolin will be monitoring the sewer repair and gathering all repair and recommendation information. He will provide updates to the council.   Fast Signs- will place a Bid for new sign on Hilltop Dr. The new sign will be wireless.   T.V. Monitor is being replaced. Christine Uribe ordered the monitor and Oscar Uribe installed the new Monitor.   Sacristy Safe located upstairs-  unable to open. Technician came out and showed Dave Barker how to open and unlock the safe.   The annual congregational meeting will be held on Sun. 1-30-22 and will be catered. There will be only one service at 10 am on 1-30-22       7:30 PM TIME CERTAIN REPORTS ·        Pastoral Reports Both Pastors provided their reports. Pastor Karla Pastor Alicia 7:40 TIME CERTAIN ·        Legacy Committee & Visioning Update Chris Lewis provided update and plans for 2022 with new Legacy Committee members. Chris L. 7:45-7:55 ·        President’s Report ·     January meditation & prayers – Pastor Alicia Sheri 7:55-8:00 ·        Property Committee n/a Bob L. 8:00-8:05 ·        Children & Youth n/a Melissa 8:05-8:10 ·        Member Care Team n/a   8:10-8:15 ·         Fellowship or Social Action     8:15-8:25 Feedback & Closure Check out:  1 word or phrase – how did the meeting go?   8:25-8:30 Closing Prayer   Sheri 8:30 PM Motion to Adjourn Meeting 7:55pm Sheri   TASK LIST Reminders: TASK By Whom? By When?

UPCOMING:  ·         Sunday, December 19, 10:00 AM (one service) Children’s Christmas Play & Bells ·         Friday, December 24, 5:00 PM   Candlelight Christmas Eve Service ·         Pastor Karla taking vacation week – after church Dec. 26 through Jan 1.  She will not miss a Sunday.  Pastor Alicia on call during that week. ·         Monday, January 17, 6 PM  Final Council Meeting of the St. Mark’s year ·         Sunday, January 30, 11:15 AM   Annual Meeting & Catered Brunch in Jacobson Hall   Upcoming issues: ·         End-of-Year Ministry Reports – due to Office by Monday, January 3 – CRITICAL DEADLINE!!!

St Mark’s Lutheran Church

Chula Vista CA 91910

Council Minutes, November 15, 2021

The Council meeting was in-person and also Zoom

Members present: Pastor Halvorson, Pastor Alicia, Saenz, Sheri Barker, Bob Lechner, Oscar Uribe,

Visitors on zoom: Diane Wages, Diane Nissen, Chris Lewis, Melissa Hernandez.

The meeting was called to order by Council President Sheri Barker at 6:10 PM

Council reviewed and approved the minutes of the October 2021 meeting

Council reviewed and approved the Financial Report provided by Treasurer, Diane Wages.

Diane Wages provided the proposed 2022 budget for initial review.

She introduced the Budget Committee as Diane Wages, Diane Nissen, Tom Larson, and Laura Ortiz.  The 2022 Congregational pledges to date were $187,000.

It was decided to vote on the proposed budget at the January 13, Council meeting.

Chris Lewis will become the next Legacy Committee chairperson.

Council discussed the Facility Use Agreements with Glory Church, Arendum,Church and LSS;

Considering the increase in utility rates, decided to increase the amount charged to these groups by 10% for 2022.

Sheri barker discussed the two bids for updating the sign on Hilltop Drive with newer digital one. 

The church would keep the existing foundation, electrical connections, and frame to keep costs down. Sheri will return with the actual quotes at the next Council meeting, December 13, 2021.

Sheri Barker discussed the Nominating Committee should meet to look for prospective members to replace four vacating Council members for 2022.

Pastor Halvorson discussed the worked provided by Pastor Saenz and proposed her work hours be increased from 25 to 29 hours per week. The motion to accept was made by Oscar Uribe and seconded by Bob Lechner. Council also thanked Spanish Ministry for the outstanding Veterans Day display

.

The Congregational Meeting will be held on January 31, 2022 to vote on the budget and new council members.  It would be followed by lunch.

The next Council meeting will be on December 13, 2021

The meeting closed with prayer and adjourned at 8:30.

Submitted by Bob Lechner

Our Mission:
Celebrating God’s Love and Forgiveness, We Serve Others

Our Vision:
Following Jesus’s example we feed the hungry, clothe the naked, welcome the stranger, nurse the sick and visit the imprisoned as we see Jesus in the faces of those we serve.

Our Core Values:
• PRAYER
• ACCESSIBILITY
• SERVICE
• COMMUNICATION
• EDUCATION
• WORSHIP
• YOUTH
• HEALTHY RELATIONSHIPS

Purposes of Church Council:

1. The Council is responsible for the general oversight of the life and activities of this congregation, especially its worship life. All decisions are made to ensure that everything is done in accordance with the Word of God, and the faith and practice of the Evangelical Lutheran Church in America.
2. The Council taps into the guidance and wisdom of the Holy Spirit to inspire and lead St. Mark’s into God’s future.
3. The Council monitors, guides, and supports the ministries of St. Mark’s.
4. The Council monitors and adjusts operational activities in accordance with the Constitution, By-Laws, God’s Word and good business practice in order to ensure efficient and effective management and growth of St. Mark’s ministries. Date: MONDAY, October 25, 2021 – LIVE, IN-PERSON meeting in Lower Level
   

Participants: Congregation Council
Time: 6:00 – 8:30 PM
Facilitator: Sheri Barker
Materials: Agenda 10-25-21, Minutes 9-27-21, Personnel Policy 2021, Annual Report guidelines

Members Present: Pastor Karla Halvorson, Pastor Alicia Saenz, Sheri Barker, Melissa Hernandez, Mari Lizarraga, Bob Lechner, Michael Marquez, Rachael Perez, Oscar Uribe (*Strike-through absentees)

Visitors: Diane Wages, Meredith McCall

Meeting Purposes:
• Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes
• Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled
• Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan
• Begin preparation for Annual Congregational Meeting, January,2022

AGENDA
TOPIC COUNCIL MOTIONS
Program -Servant Keeper Bob L. made a motion to approve the Purchase of Servant Keeper program. Mari L. 2nd the motion.
Latino Ministry Grant Sheri B. made motion to approve application for Latino Ministry Grant for 2022. Pastor Karla seconded. Grant will be used to begin preparation for potential Child Care or Preschool tenant. Pastor Karla recommended potential grant of $10,000 be used to purchase required patio fencing and seed money for play structure on patio.

TIME Topic Activity Lead
6:00 PM Call Meeting to Order Sheri
6:00–6:10 Meditation and Prayer Pastor K
6:10-6:20 Introductions & Check-in (1 min each) Best thing in the last month? All
6:20-6:25 Time Keeper? Agenda Review All
6:25-6:30 Review and accept 9-27-21 Council Minutes Pastor Karla approved, Bob L. 2nd the approval of minutes from 9-27-21 Rachael
6:30-6:40 Review and accept September 2021 Financial Report Bob L. approved the Sept. 2021 financials, Pastor Alicia 2nd the approval. Diane
6:40-7:00 BUSINESS:
 Welcoming Conversation: Oct. 17
 Budget Needs for 2022 – proposals for Nov 15 Council mtg
 Stewardship Season – feedback?
 Nominating Committee for 2022 Council elections – positions needing to be filled?
 2021 Personnel Policy update/ tabled Jan 2021 (vote in Nov.)
 Constitution ByLaw update for 2022 Congregational Meeting – Executive Committee
 Hilltop Drive sign bid
Discussion:
Budget for 2022:
Budget Meeting Next week for 2022.
Budget draft done in Nov. to prepare for Council to preview in Dec.
Stewardship Drive:
$15,000 Pledged so far for 2022
Positions to be filled:
Bob L= Position open
Michael M.= Position open
Richard R.= Position open
Rachael P. = Position open
2021 Personnel Policy:
Each council member reads thru before the Nov. 15th meeting. Sheri
7:05–7:25 Decisions:
 Latino Ministry Grant application
 Servant Keeper 2022 purchase Decisions:
• Latino Ministry Grant Application is due by 10-29-21
• Approved purchase of Servant Keeper update Sheri
7:25-7:30 Updates:
 Hiring Nursery Attendant & current plan Discussion:
 Placed an Ad in Care.com for Nursery Attendant
7:30 PM
TIME CERTAIN REPORTS
• Pastoral Reports Pastor Alicia provided Report
Pastor Karla provided Report Pastor Karla
Pastor Alicia
7:40 TIME CERTAIN • Legacy Committee & Visioning Update On 11/7 Sharon Martin will do a Temple Talk. The Legacy Committee would like to place envelopes in pews so anyone could donate money in honor of a loved one. Meredith M.
7:45-7:55 • President’s Report • Sacristy Safe on order
• Next month meditation & prayers – Pastor Alicia Sheri
7:55-8:00 • Property Committee Possible purchase of Rain Barrels to catch run off from roof Bob L.
8:00-8:05 • Children & Youth • Jan 2022 Start planning VBS
• Send kids to Confirmation camp. Planning a pancake breakfast to help pay for camp.
Pastor Karla
8:05-8:10 • Member Care Team Meeting on Wed. will be about teaching members how to bring communion to those at home.
8:10-8:15 • Fellowship or Social Action
8:15-8:25 Feedback & Closure Check out: 1 word or phrase – how did the meeting go?
8:25-8:30 Closing Prayer Pastor K
8:30 PM Motion to Adjourn Meeting Sheri

TASK LIST Reminders:
TASK By Whom? By When?

UPCOMING:  

• * Next Council Meeting, Monday, November 15, 2021, (NOTE DATE!) 6:00 PM – meditation & prayers Pastor Alicia.
• New Member Class: Saturday, October 30, 10 AM – Noon (Council asked to participate)
• Reformation Sunday: October 31, Bilingual Service @ 10 AM – Bibles to kids, wear RED
• Endowment Fund/Legacy campaign: November
• Sunday, November 7: All Saints’ Day
• Sunday, November 14: Honoring our Active Duty and Veterans- Bring pictures of those in the service either active or retired to honor them.
• Saturday, November 20, 3:00 PM: Community Concert and Organ Fundraiser

Upcoming issues:
• End-of-Year Ministry Reports – due to Office by Friday, January 7

Church Council Minutes August 29, 2021

Date:                    NOTE:  MONDAY, August 29^th, 2021, Mid-Year Annual Dinner

Participants:   Congregation Council and Families

Time:               5:00 – 7:15 PM   

Facilitator:      Sheri Barker

Materials:      

Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Sheri Barker, Melissa Hernandez, Mari Lizarraga, Bob Lechner, Michael Marquez, Rachael Perez, Richard Roy, Oscar Uribe  (*Strike-through absentees)

Visitors:  Chris and Jean Lewis

Meeting Purposes:  

• Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes
• Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled
• Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan

AGENDA

TOPIC	COUNCIL MOTIONS
July 2021 Financials	Pastor Karla moved to accept the July 2021 Financial report, Sheri Barker 2nd.  Motion passed.
Organ fundraiser	Nov. 20th, 2021 Angie Lightfoot Mulder & U.S. Navy Brass musicians will perform in an effort to raise money for ST. Marks Organ maintenance to be done.
Congregational “Thank you Dinner”	Oct. 2nd, 2021 at 4pm-  Church Council will host a Thank you Dinner for the entire congregation, families, and friends.

TIME	Topic	Activity	Lead
5:00 PM	Call Meeting to Order		Sheri
5:00 -6:00	Meditation and Prayer  / Dinner		Pastor Karla
6:10-6:45	3-Demensional SCM Vision	Get into a small group and create a vision of St. Marks	All
6:45-7:00	Share designs	Each group shared design ideas	All
07:15	Closing Prayer/Meeting Adjourned		Sheri

UPCOMING: 

• Next Council Meeting, Monday, Sept. 27, 2021, 6:00 PM
• Meditation and Prayer for Sept. 27^th meeting Oscar Uribe
• Oct. 2nd , 2021 Church Council will host a Thank You dinner for the congregation.
• Nov. 20, 2021 Organ Fundraiser

Date:                 NOTE:  MONDAY, September 27 2021, LIVE, IN-PERSON meeting in Lower Level                                VISITORS & CONGREGATION:  Meeting ID: 869 1625 7854   Password:    566078  (Log-       in same for every mtg).   Click this link to join Meeting OR copy & paste into browser: https://us02web.zoom.us/j/86916257854?pwd=Wkl3VC96b1VzR1lWenlBNVNLUFhDdz09   Participants:   Congregation Council Time:               6:00 – 8:30 PM    Facilitator:      Sheri Barker Materials:       Agenda 9-27-21, Minutes 8-29-21, Group Member Responsibilities,                           Book: Ask Thank Tell, chapter 2   Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Sheri Barker, Melissa Hernandez, Mari Lizarraga, Bob Lechner, Michael Marquez, Rachael Perez, Richard Roy, Oscar Uribe  (*Strike-through absentees)   Visitors:   Diane Wages, Chris Lewis   Meeting Purposes:   ·         Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes ·         Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled ·         Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan   AGENDA TOPIC COUNCIL MOTIONS Matthew 25 Grant Apply for $1,000 grant to help families in need. This grant will be used for families in need/community members affiliated with our church. Sheri B. Made a motion and Bob L. 2nd the motion, Unanimous approval                                                           TIME Topic Activity Lead 6:00 PM Call Meeting to Order   Sheri 6:00–6:10 Meditation and Prayer    Pastor Karla 6:10-6:20 Introductions & Check-in (1 min each) Best thing in the last month? All 6:20-6:25 Time Keeper?  Agenda Review   All 6:25-6:30 Review and accept 8-29-21 Council Minutes   Rachael 6:30-6:40 Review and accept August 2021 Financial Report   Diane 6:40-7:00 BUSINESS:  1.       Improving our Capacity as an Effective Congregational Council §  Group Member Responsibilities:  Leader, Recorder, Timekeeper, Participant §  Developing “Our Group Agreements” Discussion:   ·      What behaviors will help us lead St. Mark’s, by helping us model and create a positive, trusting culture? § In meetings § In emails § In the community   Sheri       7:00–7:20 ·         ALL CHURCH THANK YOU Dinner:  Finalize plans for SAT, October 2,  4:00 PM (hosted by Church Council) §  Purchase food:  Perez family §  Prepare food: §  Decorate:  Pastor Alicia §  Entertainment:  Sheri §  Set Up & Clean Up:  ALL COUNCIL Decisions:  Meet at 1:00pm Sat. 10/2 to set up Jacobson Hall, begin preparing dinner. Sheri 7:20-7:30 ·         Updates:  §  Stewardship Campaign §  Sanctuary Lighting §  New Member Class, Oct. 30 §  Office Administrative Staff opening §  Nursery Attendant opening   Discussion:   Stewardship Campaign: §  Temple talk: §  10/3 Herb Geier §  10/10 Rachael Perez §  10/17 Laura  Marquez §  10/24 Chris Lewis Sanctuary Lights:   Invest $2,000 from Building and Grounds designated fund to replace/fix spotlight on Alter and any other lights needing repair   New Member Class: Sat. 10/30 from 10am -12 noon all council members please be present.   Administrative items: Sandra will be leaving on 10/11 and a job posting will be done in search of her replacement.   Nursery Attendant job position will be posted in the near future. The qualifications for this position are : bilingual (Spanish), fully vaccinated, CPR/First aid trained. The hours for the attendant would be Sundays from 08:30am – 12:30pm   7:30 PM  TIME CERTAIN REPORTS  ·        Pastoral Reports   Pastor Karla  Pastor Alicia 7:40 TIME CERTAIN ·        Legacy Committee & Visioning Update:  Fire Inspection Report   Chris L. 7:45-7:55 ·        President’s Report ·     Brick Fundraiser Summary  ·     Next month meditation & prayers – _______? ·     Sending our Q3 giving reports Sheri 7:55-8:00 ·        Property Committee Bob L. Is working on getting Bids from 3 different Solar Companies. Bob L. 8:00-8:05 ·        Children & Youth Melissa will be on Maternity Leave soon and in her absence, her Mother Patty H. will fill in for her with the Children. Melissa 8:05-8:10 ·        Member Care Team   Bob L. 8:10-8:15 ·        CPR & AED   Richard 8:15-8:20 ·        Fellowship or Social Action     8:20-8:25 Feedback & Closure Check out:  1 word or phrase – how did the meeting go?   8:25-8:30 Closing Prayer   Pastor Karla 8:12 PM Motion to Adjourn Meeting   Sheri   TASK LIST Reminders: TASK By Whom? By When?

UPCOMING:    ·         * Next Council Meeting, Monday, October 25, 2021, 6:00 PM – Pastor Karla – meditation & prayers ·         Sunday, September 26, First Communion during service and Celebration breakfast between services.  (Please RSVP for Breakfast) ·         All-Church Thank You Dinner, Saturday, October 2 @ 4 pm. (hosted by Church Council). Please encourage members to RSVP to the office!!  We need to know how many to prepare for—family and friends are welcome!! ·         Stewardship Month – October!  ·         Commitment Sunday:  October 24  (complete Annual Giving Commitment for 2022) ·         Pastor Karla’s Installation:  October 24, 3:30 PM. (Sheri cannot attend; other Council please be there!) ·         New Member Class:  Saturday, October 30, 10 AM – Noon (Council asked to participate) ·         Reformation Sunday:  October 31, Bilingual Service @ 10 AM – Bibles to kids ·         All Saint’s Day:  Sunday, November 7 ·         Endowment Fund/Legacy campaign:  November ·         Monday, November 15, 6 PM – November Council Meeting!!  (note new date!!) Upcoming issues: ·         End-of-Year Ministry Reports – due to Office by Friday, January 7

LIVE, IN-PERSON meeting in Lower Level                               Participants:   Congregation Council Time: 6:00 – 8:30 PM    Facilitator:      Sheri Barker Materials:       Agenda 7-26-21, Minutes 6-28-21, Stages of Team Development, Group Member                 Responsibilities, New Schedule of Salary & Benefits; Pastor Karla’s Definition of Compensation, Benefits & Responsibilities of the Rostered Leader and Congregation; Book: Ask Thank Tell, chapter 1   Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Sheri Barker, Bob Lechner, Rachael Perez (Secretary), Melissa Hernandez, Mari Lizarraga, Michael Marquez, Richard Roy, Oscar Uribe  (*Strike-through absentees) Visitors:   Diane Wages, Chris Lewis   Meeting Purposes:   Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan   AGENDA TOPIC COUNCIL MOTIONS *June 2021 Financials Richard Roy moved to accept the June 2021 Financial report, Sheri Barker 2nd.  Motion passed. *Increase Pastor Karla’s hours an additional 4.5 hours per week Oscar Uribe moved to increase Pastor Karla’s hours an additional 4.5 hours per week beginning September 1. Bob Lechner 2nd. Pastor Karla abstained. It was a unanimous approval from the rest of the council members. *Replace 7 tables from Jacobson Hall Richard Roy moved to use $700 to replace 7 tables in Jacobson Hall from the Facilities Budget Account. Pastor Alicia 2nd.  Motion passed.                                                   TIME Topic Activity Lead 6:00 PM Call Meeting to Order   Sheri 6:00–6:10 Meditation and Prayer    Richard 6:10-6:20 Introductions & Check-in (1 min each) Best thing in the last month? All 6:20-6:25 Agenda Review & Additions or Edits   All 6:25-6:30 Review and accept 6-28-21 Council Minutes Pastor Karla Moved to accept  6-28-21 Council Minutes, Bob L. 2nd, unanimously accepted. Rachael 6:30-6:40 Review and accept June 2021 Financial Report MOTION:  See above Diane     6:40-7:00 BUSINESS: Improving our Capacity as an Effective Congregational Council Stages of Team Development Group Member Responsibilities:  Leader, Recorder, Timekeeper, Participant Developing “Our Group Agreements” Decision:  Who will serve as Timekeeper today?   Richard R. What behaviors will help us lead St. Mark’s, by helping us model and create a positive, trusting culture? In meetings In emails In the community   Sheri   7:00–7:20 New Schedule of Salary & Benefits to increase Pastor Karla’s hours by 9%, from 66% to 75%What is God calling us to do regarding His mission for St. Mark’s? What prior commitment has the Personnel Committee made with Pastor Karla regarding her salary? What decision will best support the healthy growth of God’s mission? Decision:  Increase Pastor Karla’s time by 4.5 hours/week to better serve our members and the Community.    MOTION:  See above. Sheri & Diane 7:20-7:30 3.    Grand Re-Opening Plans:  Sunday, August 1: Grand Re-Opening Celebration; Glory moving to Lower Level Saturday, August 7: Church picnic Sunday, August 8: Christian Education begins – Ask, Thank, Tell Bible Study Discussion:  What is our responsibility as Council members?  Each Council member is encouraged to attend the Christian Education hour each Sunday after worship. How can we best serve/lead the congregation? Work as a team, be honest and open, listen to each other. MOTION:  Purchase 7 new tables for Jacobson Hall.  See above.   Sheri 7:30 PM TIME CERTAIN REPORTS Pastoral Reports Pastor Alicia: Working on planning/coordinating services Music Connecting with people Inviting people to services/events Planning Classes with Pastor Karla.   Pastor Karla: Sent a report to all Pastor Karla Pastor Alicia 7:40 TIME CERTAIN Legacy Committee & Visioning Update The Legacy committee will be opening the new bank account this week at Union Bank, moving from Banner Bank.   Potential for bringing in a rent-paying pre-school or daycare program in planning stages. More to come. Chris L. 7:45-7:55 President’s Report Brick Fundraiser – ends 8/31 Council Mid-year Review Dinner – Sunday, August 29, 5:00 PM at Barker’s August Council meditation & prayers – Oscar Sheri 7:55-8:00 Property Committee   Bob L. 8:00-8:05 Children & Youth   Melissa 8:05-8:10 Member Care Team   Bob L. 8:10-8:15 CPR & AED AED/CPR Training by S.D. Heart Beat. More info to come. Richard 8:15-8:20 Fellowship or Social Action     8:20-8:25 Feedback & Closure Check out:  1 word or phrase – how did the meeting go?   8:25-8:30 Closing Prayer   Richard 8:30 PM Motion to Adjourn Meeting Meeting Adjourned 8:32 PM Sheri   TASK LIST Reminders: TASK By Whom? By When? Total count of how many Bricks have been sold Sheri B. Next Meeting  8-23-21

UPCOMING:  Next Council Meeting, Monday, August 23, 2021, 6:00 PM – OscarCouncil Mid-year Review Potluck dinner @ Barker’s:  Sunday, August 29 5:00pm – 7:30pm   Oct. 2 , 2021 Church Council will host a Thank You dinner for the congregation. More information to come.   Upcoming issues: Healthy Congregations:  An exploration into how we lead St. Mark’s to ensure we grow as a  healthy, trusting, resilient congregation.Stewardship Drive:  September/October

Meeting called to order at 6:07 P.M. by Sheri Barker

Members present

Bob Lechner, Melissa Velasco, Sheri Barker, Mary (Maria) Lizarraga, Richard Roy, and Rachael Perez

Pastors: Pastor Karla Halvorson and Pastor Alicia Saenz

Treasurer: Diane Wages 

Absent: Oscar Uribe, Michael Marquez

Visitors:  Diane Wages, Meredith McCall, Debbie Lechner

Opening Prayer

Devotion and Prayer led by Sheri Barker

Action Items

• May 24th, 2021 Council Meeting Minutes were reviewed by Council members.    

The May 24th, 2021 minutes Accepted

• Treasurer Diane Wages reviewed the May Financial reports with Council.
• The May 2021 Financial Reports Accepted

• Approval to Open New Bank Account for Endowment Fund:

It was moved, seconded, and approved to open a new checking account at Union Bank.  The authorized signers will be Meredith Anne McCall, Karl Auden Larsen, and Sharon Lynn Martin as the Chairperson, Treasurer, and Secretary of the Legacy Committee, respectively.  This account will be used solely for the purpose of the Endowment Fund and will maintain the separation of Endowment Fund monies from the church’s general fund.  The new Congregational Financial Reports will include Endowment Funds monthly and annually as recommended by the ELCA.

New Business:

• Pastor Karla’s Contract:  Pastor Karla is requested an increase in her 2/3 contract to a ¾ contract in order to allow her more time to provide more consistent leadership, more time ministering to our members, and increased attention to growing St. Mark’s.
• An 9% increase in her contract will allow her to be in the office three full days a week—Monday, Tuesday and Wednesday.  Pastor Karla currently works Monday, Tuesday, 1/2 day Wednesday from home, every other Saturday, and Sunday.  The hours are based on a normal pastoral 5-day, 50-hour work-week.

• Personnel Committee Approved increasing hours for Melissa V. so she can devote more time to all the preparation she does for Sunday School.  Her responsibilities have expanded to include providing a children’s message for each worship service and leading Sunday School volunteers.
  • Sunday morning Re-opening plans: Debbie Lechner, Pastor Karla and the Safe-Re-opening Committee continue to research the best and safest ways to have a grand re-opening:
  • Masks are needed for all those attending services that are not vaccinated.
  • The pew section directly in front of the organ will be designated a

Mask-Free Zone. Masks will be required in all other parts of the sanctuary to ensure continued safety of our vulnerable children and others who have not been vaccinated.

• We will continue to review CDC State Guidelines, and Bishop Andy’s recommendations for a successful reopening with the safety of all our the priority.

Motion made by Sheri B, and Seconded by Bob L. to adopt the policy that the Safe Reopening Committee has suggested to have a safe re-opening: To always maintain a 6 feet distance inside and outside of church and all unvaccinated must wear masks.  Richard abstained from the vote.

• CPR/First Aid Training will be planned for September

• Brick Fundraising campaign from April 1 – August 31, 2021.  Members and community can purchase bricks that will be tax deductible during this 1^st Annual campaign. Two different sizes are offered:  4 X 8 brick can provide space for 3 lines of print;  an 8 x 8 brick can provide space for 6 lines of print.

Reports:

            Pastor Karla

• Preparing for the Grand Re-opening celebration on Sunday, August 1
• Preparing for the Festival on Saturday, August 7
• Christian Education/Fellowship begins Sunday, August 8
• Member care team and Pastoral care continues
• Bible Studies continue via Google
• Children Youth and Ministry team – planning, meeting, brainstorming new ideas

            Pastor Alicia

• Keeping connected with people
• Checking-in to see what people need
• Praying for People
• Planning Melissa’s Wedding
• Attending meetings with different church groups
• Planning for Christian education

            Property Committee

• Door sweeps have been added to all upper campus doors
• Safety lights complete

• Oscar U. is helping with lighting for upgraded street signs
• Possibly look into a “Ring Security System” to keep our campus safe.

Personnel Committee

• The Church will need a sound & video technician/Camera technician, this position will be needed by Sept. 2021.

            Member Care Team

• On Sunday 7-11-21 all are invited to write invitations to those members that have not attended for a while to welcome them back to service. And write thank you notes for those that have contributed their time to keeping St. Marks running over the last 4 years.

Community Outreach Team

• Mari invites people to church during the food distribution. Print post cards or hand out water bottles with printed information about ST. Marks English and Spanish services during food distribution.

Sheri Barker closed the meeting with Prayer.

Meeting adjourned at 8:30 P.M.

Next Council meeting will be Monday July 26,  2021 6:00pm – 8:30pm

Submitted by Rachael Perez, Secretary

Meeting called to order at 6:07 P.M. by Sheri Barker

Members present

Bob Lechner, Melissa Hernandez, Oscar Uribe, Michael Marquez, Sheri Barker, Mary (Maria) Lizarraga, Richard Roy, and Rachael Perez

Pastors: Pastor Karla Halvorson and Pastor Alicia Saenz

Treasurer: Diane Wages  

Visitors:  Diane Wages, Chris Lewis, Meredith McCall, Debbie Lechner

Opening Prayer

Devotion and Prayer led by Mari Lizarrage

Action Items

• April 26, 2021 Council Meeting Minutes were reviewed by Council members.    

The April 26, 2021 minutes Accepted

• Treasurer Diane Wages reviewed the April Financial reports with Council.

• Motion made to change Honoring and Remembrance designated fund to Appreciation fund.  Move balance of Honoring and Remembrance fund to Appreciation fund

Motion made by Mike M. and seconded by Bob L.

Reports:

            Pastor Karla

       ▪   Children Youth and Ministry team – planning, meeting, brainstorming new ideas

       ▪    Member care

        ▪    Bible Studies continue Google

        ▪    Christian Education/Fellowship

• ELCA Pacifica Synod AMMPARO meetings
• Grand Re-opening Planning
• LSS, Upward Bound, Project Hand, Talent Search

Pastor Alicia

• Keeping connected with people
• Checking-in to see what people need
• Praying for People
• Attending meetings with different church groups

Property Committee

• Door sweeps have been added
• Safety lights complete
• Oscar U. is helping with spotlights for sign on Hilltop Dr.

Personnel Committee

• Pastor Alicia will be hiring an Assistant to work 4 hours per week.
• The Church will need a sound & video technician/Camera technician, this position will be needed by Sept. 2021.

            Member Care Team

• Writing invitations to those members that have not attended for a while to welcome them back to service. And write thank you notes for those that have contributed their time to keeping St. Marks running during/after COVID.

Community Outreach Team

• Mari invites people to church during the food distribution. Print post cards or hand out water bottles with printed information about ST. Marks English and Spanish services during food distribution.

New Business:

•  Legacy Committee Update:   Meredith McCall & Chris Lewis
  • Gift Policy & office process
• Allow outside groups to begin meeting again with masks, outdoor only

Motion made to allow outside groups to begin meeting in person/outdoor with masks made by Sheri B, and seconded by Mike M.

• Wedding ceremony on 6/12/21 and a Funeral on 6/26/21

Motion to allow ceremonies to be performed on St. Marks Property

By Pastor Karla, and seconded by Rachael P.

• Sunday morning Re-opening plans: Debbie Lechner & Pastor KarlaIn-person inside worship June 13, 2021Soft vs. Grand Re-opening                  

Motion: Accepted reopening guidelines. Motion made by Richard R. And Seconded by Pastor Alicia.

• Brick Fundraising campaign from April 1 – Sept. 1 purchase bricks, tax deductible. Two different sizes are offered, 4 X 8 brick could provide space for 3 lines with the option for clip art for an additional fee. As well as an 8 x 8 brick could provide space for 3 lines and space for clip art for an additional fee.

Motion:  Approved going forward with the planning of the Brick fundraiser.   Motion by Mike M.  and seconded by Bob L.  Unanimously approved

Mari L. closed the meeting with Prayer.

Meeting adjourned at 8:30 P.M.

Next Council meeting will be Monday June 28, 2021 6:00pm – 8:30pm

Submitted by Rachael Perez, Secretary

Meeting called to order at 6:00 P.M. by Sheri Barker

Members present

Bob Lechner, Melissa Hernandez, Sheri Barker, Mary (Maria) Lizarraga, Richard Roy, and Rachael Perez

Pastors: Pastor Karla Halvorson and Pastor Alicia Saenz

Treasurer: Diane Wages  

Members absent: Michael Marquez, Oscar Uribe

Opening Prayer

Devotion and Prayer led by Bob L.

Action Items

• March 22, 2021 Council Meeting Minutes were reviewed by Council members.    

• Motion:  Approve to the March 22, 2021 minutes.  Motion by Pastor Karla H., second by Bob L.  Unanimously approved.

• Treasurer Diane Wages reviewed the March Financial reports with Council.
• Motion:  Approve the March Financial Report as presented.   Motion by Bob L.  and seconded  by Pastor Karla.  Unanimously approved.

Reports:

            Pastor Karla

            ▪  Children Youth and Ministry team

            ▪  Confirmation Classes

            ▪  Beach Clean up coordination for 5/16

            ▪  Bible Studies continue on Google Meet

• “Ask, Thank, Tell” by the Synod – stewardship meeting
• ELCA Pacifica Synod AMMPARO meetings
• Member care
• LSS, Upward Bound, Project Hand, Talent Search

Pastor Alicia

• Keeping connected with people
• Checking-in to see what people need
• Praying for People
• Attending meetings with different church groups

Property Committee

• Emergency Exit lights replaced
• Door sweeps have been added
• Door jams were rotted needed to be repaired
• Voted on Digital sign coloring, majority of the vote was for white, blue and orange sign. The Cost for the sign will be $3,500, this will come out of the $10,000 grant money awarded to ST. Marks. The remaining amount of the grant money will go toward another sign for Hilltop and I  street.

Motion:  Approve the digital sign coloring.   Motion by Richard R.  and seconded  by Bob L.  Unanimously approved

Member Care Team

• Calling home bound members to check in with them and make sure they are doing okay. Calling other members that are not home bound but have not been attending worship services.

New Business:

• Pacifica Synod Technology Development Grant Received – $5,000
• Put a poll out to the congregation to vote for worship service times.
• Continuing Resolutions – Executive Committee motions for approval
• Brick Fundraising campaign; create memorial patio, need to review and decide on different designs and sizes of bricks.

Motion:  Approve the development of a taskforce to run the Brick fundraiser.   Motion by Pastor Karla  and seconded  by Bob L.  Unanimously approved

Bob L. closed the meeting with Prayer.

Meeting adjourned at 8:38 P.M.

Next Council meeting will be Monday May 24, 2021 6:00pm – 8:30pm

Submitted by Rachael Perez, Secretary

Meeting called to order at 6:10 P.M. by Sheri Barker

Members present

Bob Lechner, Melissa Hernandez, Sheri Barker, Oscar Uribe, Mary (Maria) Lizarraga, Richard Roy, and Rachael Perez

Pastors: Pastor Karla Halvorson and Pastor Alicia Saenz

Treasurer: Diane Wages   

Opening Prayer

Devotion and Prayer led by Rachael Perez

Action Items

• February 13^th,  2021 Council Meeting Minutes were reviewed by Council members.    

• Motion:  Approve to the February 13th 2021 minutes.  Motion by Pastor Karla H., second by Oscar U.  Unanimously approved.

• Treasurer Diane Wages reviewed the February Financial reports with Council.
  • Possibly in the future; Rename honoring and remembrance fund for the Pastoral Discretionary fund
  • When a donation is made to the church on behalf of a loved one passing away, a thank you note should be sent to the family.

• Motion:  Approve the Financial Report as presented.   Motion by Bob L.  and seconded  by Richard R.  Unanimously approved.

Reports:

            Pastor Karla

            ▪ Children Youth and Ministry team

            ▪ Confirmation Classes

            ▪ Holy week planning:

• Good Friday, Palm Sunday, Easter Sunday

            ▪   Easter Service – 1^st in person service

• Prepared a safe reopening plan
• Communicating with Church Mutual Insurance for Additional coverage 
• Bible Studies continue on Google Meet
• ELCA Pacifica Synod AMMPARO meetings
• Project Hand distributions
• San Diego Food Bank generously blessed Project Hand with a grant for $5,000
• Rotary club provided money for supplies and equipment

Pastor Alicia

• Keeping connected with people
• Checking-in to see what people need
• Attending meetings with different church groups
• Planning/ organizing Services:
• Good Friday, Palm Sunday, Easter Sunday

Property Committee

• Bob Briggs and Oscar Uribe are looking into why the Church sign was not lighting up.
• Lights in the parking lot will be replaced with LED lights.
• Bob Briggs will provide a report once a week to Pastor Karla, as well as to Bob Lechner with any updates.
• Dick Bolin is working on getting the Kitchen stove repaired, as well as the freezer and dishwasher.

• Pastor Karla detailed Safe Re-opening Guidelines, outdoor worship beginning on 4/4/21

Motion:  Approve the Safe re-opening guidelines.   Motion by Pastor Karla.  and seconded  by Pastor Alicia.  Unanimously approved

▪    Pastor Karla and Diane Wages had a meeting with a representative from Church    Mutual. This is the insurance that covers the church property. It is the time of year for the Church policy to be renewed.

• There will be a few updates to the Insurance policy- as well as a new premium. The Work Comp portion was not confirmed yet as to how much that premium would be. However, the other updates to the insurance policy will cover  1) Americans with disabilities act (ADA), and 2) Legal Defense.

Motion:  Approve the Church Insurance to cover ADA, And legal defense.   Motion by Oscar U.  and seconded  by Bob L.  Unanimously approved

New Business:

• Equipment for Services: 2 new speakers- Portable sound board being delivered
• ELCA- Hispanic Latino Ministries Grant Gave $10,000 for the new sign.
• Palm Sunday 3/28/21 drive thru 4:30pm – 6pm, giving out palm, cross, and communion, special goodies for children.
• Good Friday on the Patio from 3pm – 6pm with Pastor Karla, and Pastor Alicia. On-line service 6:30pm
• Easter Sunday 4/4/21 In-Person Service on the Patio.
• Possible new Sunday morning schedule, still in discussion.
• Melissa Hernandez provided updates for the children and youth Sunday School. And is thankful and excited to work with children. Melissa is looking forward to having more activities for the children.  

Rachael Perez closed the meeting with Prayer.

Meeting adjourned at 8:18 P.M.

Next Council meeting will be Monday April 26, 2021 6:00pm – 8:30pm

Submitted by Rachael Perez, Secretary